Posting refused: no open fiscal year or period for the date

Question 1

Why do I see "No fiscal year covers that date. Open the next fiscal year under Books first."?

Accepted Answer

Each set of books is divided into fiscal years of twelve monthly periods. Setting up the books opens the year holding the begin date; every later year is opened by hand with Open next year, one at a time. A voucher takes its year and period from its date, so a demand dated 5 April 2027 cannot post while the books' last year ends on 31 March 2027. The check is the same for manual vouchers and for everything the app posts on its own: demand issue and cancellation, receipt and payout clearing, benefit accruals, commission approval, booking cancellation, revenue runs and the year-end close. Locks protect filed figures. An accountant locks a period once its GST or TDS returns are filed; from then on nothing can post into that month until it is unlocked. Closing a year posts the closing journal, writes the next year's opening balances and locks all twelve periods; a closed year's periods cannot be unlocked, and its opening balances are fixed, until the year is reopened. Reopening reverses the closing journal and removes the next year's opening balances. 1. Open Accounting > Books, the promoter's books, and the Fiscal years tab. Seeing it needs the View permission on Books; every change below needs the Edit permission on Books, which in the default roles is held by the Administrator and the Finance Lead (the Accountant can only view). 2. No fiscal year covers the date: press Open next year, then Open year in the confirmation. The toast "Fiscal year opened with 12 periods." confirms it. Only the year after the last one can be opened, so for a date two years ahead open twice. A date before the first year cannot be reached this way; give the document a later date instead. 3. Period locked: expand the year and switch the period ("P06 Sep 2026") off; the toast reads "Period 6 unlocked.". Post the document, then lock the period again so the filed month stays protected. 4. Year closed: press Reopen year on that year and Reopen year in the dialog ("FY reopened; periods unlocked."). The following year must not be closed itself. After posting, Close year again; the closing journal and the next year's opening balances are rewritten. 5. Or move the date into an open period: Edit a Draft demand's Demand date (the Edit permission on Demands), set Cleared on in the clear dialog, pick another Approval date, Cancellation date, Reversal date or voucher Date, or choose a later Period end for a revenue run. Documents already posted keep their dates. 6. Retry the action. On a demand r

Question 2

Why do I see "That fiscal year is closed."?

Accepted Answer

Each set of books is divided into fiscal years of twelve monthly periods. Setting up the books opens the year holding the begin date; every later year is opened by hand with Open next year, one at a time. A voucher takes its year and period from its date, so a demand dated 5 April 2027 cannot post while the books' last year ends on 31 March 2027. The check is the same for manual vouchers and for everything the app posts on its own: demand issue and cancellation, receipt and payout clearing, benefit accruals, commission approval, booking cancellation, revenue runs and the year-end close. Locks protect filed figures. An accountant locks a period once its GST or TDS returns are filed; from then on nothing can post into that month until it is unlocked. Closing a year posts the closing journal, writes the next year's opening balances and locks all twelve periods; a closed year's periods cannot be unlocked, and its opening balances are fixed, until the year is reopened. Reopening reverses the closing journal and removes the next year's opening balances. 1. Open Accounting > Books, the promoter's books, and the Fiscal years tab. Seeing it needs the View permission on Books; every change below needs the Edit permission on Books, which in the default roles is held by the Administrator and the Finance Lead (the Accountant can only view). 2. No fiscal year covers the date: press Open next year, then Open year in the confirmation. The toast "Fiscal year opened with 12 periods." confirms it. Only the year after the last one can be opened, so for a date two years ahead open twice. A date before the first year cannot be reached this way; give the document a later date instead. 3. Period locked: expand the year and switch the period ("P06 Sep 2026") off; the toast reads "Period 6 unlocked.". Post the document, then lock the period again so the filed month stays protected. 4. Year closed: press Reopen year on that year and Reopen year in the dialog ("FY reopened; periods unlocked."). The following year must not be closed itself. After posting, Close year again; the closing journal and the next year's opening balances are rewritten. 5. Or move the date into an open period: Edit a Draft demand's Demand date (the Edit permission on Demands), set Cleared on in the clear dialog, pick another Approval date, Cancellation date, Reversal date or voucher Date, or choose a later Period end for a revenue run. Documents already posted keep their dates. 6. Retry the action. On a demand r

Question 3

Why do I see "Period of is locked"?

Accepted Answer

Each set of books is divided into fiscal years of twelve monthly periods. Setting up the books opens the year holding the begin date; every later year is opened by hand with Open next year, one at a time. A voucher takes its year and period from its date, so a demand dated 5 April 2027 cannot post while the books' last year ends on 31 March 2027. The check is the same for manual vouchers and for everything the app posts on its own: demand issue and cancellation, receipt and payout clearing, benefit accruals, commission approval, booking cancellation, revenue runs and the year-end close. Locks protect filed figures. An accountant locks a period once its GST or TDS returns are filed; from then on nothing can post into that month until it is unlocked. Closing a year posts the closing journal, writes the next year's opening balances and locks all twelve periods; a closed year's periods cannot be unlocked, and its opening balances are fixed, until the year is reopened. Reopening reverses the closing journal and removes the next year's opening balances. 1. Open Accounting > Books, the promoter's books, and the Fiscal years tab. Seeing it needs the View permission on Books; every change below needs the Edit permission on Books, which in the default roles is held by the Administrator and the Finance Lead (the Accountant can only view). 2. No fiscal year covers the date: press Open next year, then Open year in the confirmation. The toast "Fiscal year opened with 12 periods." confirms it. Only the year after the last one can be opened, so for a date two years ahead open twice. A date before the first year cannot be reached this way; give the document a later date instead. 3. Period locked: expand the year and switch the period ("P06 Sep 2026") off; the toast reads "Period 6 unlocked.". Post the document, then lock the period again so the filed month stays protected. 4. Year closed: press Reopen year on that year and Reopen year in the dialog ("FY reopened; periods unlocked."). The following year must not be closed itself. After posting, Close year again; the closing journal and the next year's opening balances are rewritten. 5. Or move the date into an open period: Edit a Draft demand's Demand date (the Edit permission on Demands), set Cleared on in the clear dialog, pick another Approval date, Cancellation date, Reversal date or voucher Date, or choose a later Period end for a revenue run. Documents already posted keep their dates. 6. Retry the action. On a demand r

Question 4

Why do I see "FY <name> is closed; its opening balances are fixed."?

Accepted Answer

Each set of books is divided into fiscal years of twelve monthly periods. Setting up the books opens the year holding the begin date; every later year is opened by hand with Open next year, one at a time. A voucher takes its year and period from its date, so a demand dated 5 April 2027 cannot post while the books' last year ends on 31 March 2027. The check is the same for manual vouchers and for everything the app posts on its own: demand issue and cancellation, receipt and payout clearing, benefit accruals, commission approval, booking cancellation, revenue runs and the year-end close. Locks protect filed figures. An accountant locks a period once its GST or TDS returns are filed; from then on nothing can post into that month until it is unlocked. Closing a year posts the closing journal, writes the next year's opening balances and locks all twelve periods; a closed year's periods cannot be unlocked, and its opening balances are fixed, until the year is reopened. Reopening reverses the closing journal and removes the next year's opening balances. 1. Open Accounting > Books, the promoter's books, and the Fiscal years tab. Seeing it needs the View permission on Books; every change below needs the Edit permission on Books, which in the default roles is held by the Administrator and the Finance Lead (the Accountant can only view). 2. No fiscal year covers the date: press Open next year, then Open year in the confirmation. The toast "Fiscal year opened with 12 periods." confirms it. Only the year after the last one can be opened, so for a date two years ahead open twice. A date before the first year cannot be reached this way; give the document a later date instead. 3. Period locked: expand the year and switch the period ("P06 Sep 2026") off; the toast reads "Period 6 unlocked.". Post the document, then lock the period again so the filed month stays protected. 4. Year closed: press Reopen year on that year and Reopen year in the dialog ("FY reopened; periods unlocked."). The following year must not be closed itself. After posting, Close year again; the closing journal and the next year's opening balances are rewritten. 5. Or move the date into an open period: Edit a Draft demand's Demand date (the Edit permission on Demands), set Cleared on in the clear dialog, pick another Approval date, Cancellation date, Reversal date or voucher Date, or choose a later Period end for a revenue run. Documents already posted keep their dates. 6. Retry the action. On a demand r

Question 5

Why do I see "Period locked"?

Accepted Answer

Each set of books is divided into fiscal years of twelve monthly periods. Setting up the books opens the year holding the begin date; every later year is opened by hand with Open next year, one at a time. A voucher takes its year and period from its date, so a demand dated 5 April 2027 cannot post while the books' last year ends on 31 March 2027. The check is the same for manual vouchers and for everything the app posts on its own: demand issue and cancellation, receipt and payout clearing, benefit accruals, commission approval, booking cancellation, revenue runs and the year-end close. Locks protect filed figures. An accountant locks a period once its GST or TDS returns are filed; from then on nothing can post into that month until it is unlocked. Closing a year posts the closing journal, writes the next year's opening balances and locks all twelve periods; a closed year's periods cannot be unlocked, and its opening balances are fixed, until the year is reopened. Reopening reverses the closing journal and removes the next year's opening balances. 1. Open Accounting > Books, the promoter's books, and the Fiscal years tab. Seeing it needs the View permission on Books; every change below needs the Edit permission on Books, which in the default roles is held by the Administrator and the Finance Lead (the Accountant can only view). 2. No fiscal year covers the date: press Open next year, then Open year in the confirmation. The toast "Fiscal year opened with 12 periods." confirms it. Only the year after the last one can be opened, so for a date two years ahead open twice. A date before the first year cannot be reached this way; give the document a later date instead. 3. Period locked: expand the year and switch the period ("P06 Sep 2026") off; the toast reads "Period 6 unlocked.". Post the document, then lock the period again so the filed month stays protected. 4. Year closed: press Reopen year on that year and Reopen year in the dialog ("FY reopened; periods unlocked."). The following year must not be closed itself. After posting, Close year again; the closing journal and the next year's opening balances are rewritten. 5. Or move the date into an open period: Edit a Draft demand's Demand date (the Edit permission on Demands), set Cleared on in the clear dialog, pick another Approval date, Cancellation date, Reversal date or voucher Date, or choose a later Period end for a revenue run. Documents already posted keep their dates. 6. Retry the action. On a demand r

Question 6

Why do I see "No fiscal year of these books covers <date>; open it first"?

Accepted Answer

Each set of books is divided into fiscal years of twelve monthly periods. Setting up the books opens the year holding the begin date; every later year is opened by hand with Open next year, one at a time. A voucher takes its year and period from its date, so a demand dated 5 April 2027 cannot post while the books' last year ends on 31 March 2027. The check is the same for manual vouchers and for everything the app posts on its own: demand issue and cancellation, receipt and payout clearing, benefit accruals, commission approval, booking cancellation, revenue runs and the year-end close. Locks protect filed figures. An accountant locks a period once its GST or TDS returns are filed; from then on nothing can post into that month until it is unlocked. Closing a year posts the closing journal, writes the next year's opening balances and locks all twelve periods; a closed year's periods cannot be unlocked, and its opening balances are fixed, until the year is reopened. Reopening reverses the closing journal and removes the next year's opening balances. 1. Open Accounting > Books, the promoter's books, and the Fiscal years tab. Seeing it needs the View permission on Books; every change below needs the Edit permission on Books, which in the default roles is held by the Administrator and the Finance Lead (the Accountant can only view). 2. No fiscal year covers the date: press Open next year, then Open year in the confirmation. The toast "Fiscal year opened with 12 periods." confirms it. Only the year after the last one can be opened, so for a date two years ahead open twice. A date before the first year cannot be reached this way; give the document a later date instead. 3. Period locked: expand the year and switch the period ("P06 Sep 2026") off; the toast reads "Period 6 unlocked.". Post the document, then lock the period again so the filed month stays protected. 4. Year closed: press Reopen year on that year and Reopen year in the dialog ("FY reopened; periods unlocked."). The following year must not be closed itself. After posting, Close year again; the closing journal and the next year's opening balances are rewritten. 5. Or move the date into an open period: Edit a Draft demand's Demand date (the Edit permission on Demands), set Cleared on in the clear dialog, pick another Approval date, Cancellation date, Reversal date or voucher Date, or choose a later Period end for a revenue run. Documents already posted keep their dates. 6. Retry the action. On a demand r

Question 7

Why do I see "Fiscal year <name> is closed"?

Accepted Answer

Each set of books is divided into fiscal years of twelve monthly periods. Setting up the books opens the year holding the begin date; every later year is opened by hand with Open next year, one at a time. A voucher takes its year and period from its date, so a demand dated 5 April 2027 cannot post while the books' last year ends on 31 March 2027. The check is the same for manual vouchers and for everything the app posts on its own: demand issue and cancellation, receipt and payout clearing, benefit accruals, commission approval, booking cancellation, revenue runs and the year-end close. Locks protect filed figures. An accountant locks a period once its GST or TDS returns are filed; from then on nothing can post into that month until it is unlocked. Closing a year posts the closing journal, writes the next year's opening balances and locks all twelve periods; a closed year's periods cannot be unlocked, and its opening balances are fixed, until the year is reopened. Reopening reverses the closing journal and removes the next year's opening balances. 1. Open Accounting > Books, the promoter's books, and the Fiscal years tab. Seeing it needs the View permission on Books; every change below needs the Edit permission on Books, which in the default roles is held by the Administrator and the Finance Lead (the Accountant can only view). 2. No fiscal year covers the date: press Open next year, then Open year in the confirmation. The toast "Fiscal year opened with 12 periods." confirms it. Only the year after the last one can be opened, so for a date two years ahead open twice. A date before the first year cannot be reached this way; give the document a later date instead. 3. Period locked: expand the year and switch the period ("P06 Sep 2026") off; the toast reads "Period 6 unlocked.". Post the document, then lock the period again so the filed month stays protected. 4. Year closed: press Reopen year on that year and Reopen year in the dialog ("FY reopened; periods unlocked."). The following year must not be closed itself. After posting, Close year again; the closing journal and the next year's opening balances are rewritten. 5. Or move the date into an open period: Edit a Draft demand's Demand date (the Edit permission on Demands), set Cleared on in the clear dialog, pick another Approval date, Cancellation date, Reversal date or voucher Date, or choose a later Period end for a revenue run. Documents already posted keep their dates. 6. Retry the action. On a demand r

Posting refused: no open fiscal year or period for the date

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Posting refused: no open fiscal year or period for the date

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