New company
Register a company: its name and type, legal identity, statutory registrations, contact details and the type-specific fields for promoters, channel partners, vendors and contractors.
New company
This page registers a company. Only the name and the company type are required; the type decides which extra section the form shows, so a promoter is asked for its RERA promoter registration and signatory, a channel partner for its RERA agent registration and default commission, and a vendor or contractor for its category and MSME / Udyam registration. Registrations and people can be added later.
Where to find it
Click New company on the Companies list. The breadcrumbs read Companies > New. Promoters and channel partners can also be registered in brief from the project form and the opportunity form; the full details are filled in here or on Edit company afterwards.
You need the View permission on Companies to open the page and the Create permission on Companies to save. Without Create the description reads "You can view this company but not change it.", every field is disabled and the only link is Back. In the default roles the Administrator, Finance Lead, Project Manager, Accountant and Sales Manager can create companies.
Before you start
- Company types come from Lookups. Choosing one needs the View permission on Lookups; without it the form warns "Choosing a company type needs the Lookups permission." and, since the type is required, no company can be created.
What you see
The page header reads "New company" with the description "Only the name and type are required; add registrations and people later."
Identity
"What the company is called and what role it plays for you."
- Company name (required, at most 150 characters): "Company name is required". Must be unique in your organization, regardless of capitalisation.
- Company type (required; placeholder "Choose…"; hint "Picks which details are asked for below."): "Choose a company type".
- Legal name (hint "As registered, if different.").
- Entity structure (placeholder "Not specified"; hint "Legal form of the entity."): Private Limited, Public Limited, LLP, Partnership, Proprietorship, HUF, Trust, Society, One Person Company or Other.
- Website (hint "Optional").
- Active checkbox: "Inactive companies are kept but hidden from pickers."
- Notes (hint "Optional"; at most 2000 characters).
Registrations
"Statutory identifiers. All optional; upper-cased automatically."
- PAN and GSTIN for every type.
- CIN, TAN and Incorporation date for a promoter entity.
- MSME / Udyam registration no. for a vendor or contractor.
Contact & address
"How to reach the company." Phone, Email ("Enter a valid email address" when malformed), Address, State and City pickers, PIN code.
Type-specific details
Before a type is chosen the section is titled Type-specific details ("Choose a company type above to see the registration and commission fields that apply.") and explains: "Promoters record their RERA promoter registration and signatory, channel partners their RERA agent registration and commission, vendors and contractors their category and MSME / Udyam registration." Once a type is chosen the section changes:
| Company type | Section | Fields |
|---|---|---|
| Promoter Entity | RERA & signatory ("The promoter registration under RERA and who signs agreements for the entity.") | RERA promoter registration no., Authorized signatory, Signatory designation |
| Channel Partner | Channel partner ("RERA agent registration, its validity and the commission this partner earns by default.") | RERA agent registration no., Agent registration valid until, Default commission (%, 0 to 100; hint "Applied to new opportunities brought by this partner."), Authorized signatory, Signatory designation |
| Vendor | Vendor ("What the vendor supplies and its MSME / Udyam registration for payment terms.") | Vendor category (placeholder "e.g. Civil contractor, Legal, Printing") |
| Contractor | Contractor ("Trade, MSME / Udyam registration and who signs work orders.") | Trade / category, Authorized signatory, Signatory designation |
A company type you added yourself under Lookups shows every type-specific field under Type-specific details ("Fields used by promoters, channel partners, vendors and contractors.").
What you can do
Create company
Saves the company, shows Company "<name>" created. and opens its Company page. Fields that belong to other company types are saved empty, so nothing stale is kept.
- Who: anyone with the Create permission on Companies. The button isn't shown otherwise.
- What can go wrong: "A company with this name already exists." on the Company name field when the name is taken (capitalisation does not matter). "That item could not be found." in the form's error banner when the chosen type was removed from Lookups meanwhile; refresh and pick again.
Cancel
The Cancel link returns to the Companies list without saving.
Things to know
- Pick the type carefully. The type decides the fields you see, and the company pickers on other screens filter by it: a project's promoter picker offers Promoter Entity companies, and an opportunity's channel partner picker offers Channel Partner companies. Only a Promoter Entity can open books.
- Default commission is a fallback. It is used as the basis when a commission for this partner is worked out without its own rate; the opportunity itself does not read it.
- Bank accounts and people are added on the company page, not here: see the Bank accounts and People cards on Company.
- Entity structure is free text underneath. The dropdown offers the common Indian forms; a value recorded another way still shows.
Related
Related
- CompaniesScreen
The master list of legal entities you deal with: promoter entities, channel partners, vendors and contractors, with search, filters and shortcuts to open, edit or delete a company.
- Company (<company name>)Screen
One company's registrations, contact details, type-specific details, the people you deal with there and its bank accounts, with shortcuts to edit, delete or read the record's history.
- Edit <company name>Screen
Change any detail of a company; only the fields you touch are saved, and a change of company type swaps the type-specific section and clears the old type's fields.
- Bank accountsScreen
One register of every bank account you pay from or into: the promoter's collection, RERA separate, operative, GST and operating accounts, and the payout accounts of channel partners, vendors, buyers and society members, with joint holders and verification.
- LookupsScreen
The dropdown lists every form draws on: contact types, lead sources, activity types, company types, bank account purposes, parking types, amenities, unit types and unit configurations.
- New projectScreen
Create a project from its name, type, promoter entity and site address, then carry on in the setup wizard.
- New opportunityScreen
Start a lead: the project, the buyer (a new person or an existing contact), where the enquiry came from, who works it, any channel partner to credit, and what the buyer is looking for.
- BooksScreen
The list of every set of books in your organization, one per promoter company, with the actions to set up books for a company, open a set or delete one.
- Register the promoter entity and its project bank accountsHow-to
Register the company that develops a project as a Promoter Entity, record its collection, RERA separate, operative and GST bank accounts, then set up its books and make sure each account has its ledger, so the project can sell and collect.
- Register a channel partner and its peopleHow-to
Register a broker or channel partner as a company with its RERA agent registration and default commission, attach the people you deal with there, and record the payout account its commissions are paid into.
- Contacts, companies and company typesConcept
A contact is a person; a company is a legal entity with people attached. The company type decides which registrations the form asks for (promoter, channel partner, vendor, contractor), and a channel partner's default commission feeds the commissions on the bookings it brings.
- Promoter entityConcept
The company developing a project; every project must name one, and its books and bank accounts are where the project's demands, receipts and payouts are posted.