Draft an offer to an allottee

An offer (term sheet) is the developer's proposal to one allottee on one project: the carpet area they are entitled to against what they hold today, the new units allotted to them, and the benefits the developer pays them, such as corpus, transit rent and shifting charges. Draft it once the allottee is on record and the rehab units exist in the structure. A draft can be changed as often as needed; nothing goes to the allottee until you issue it.

Before you start

• The project is a Redevelopment project (the Society & Tenants tab shows only on those, and only when you hold any permission on Societies) and the allottee is recorded: a society member needs the society linked to the project; a landowner or PAP tenant is recorded on the project itself. See Enter society members or Record landowners and PAP tenants. Each allottee can hold one live offer per project; a cancelled offer doesn't count.
• The new units exist on the project's Structure tab, with their area on the chargeable area for members and tenants (fixed on the offer when it is created). Units meant for tenants can be earmarked Reserved For Tenant so they are listed first: see Earmark rehab units. PAP tenants can only be allotted units designated PAP.
• The benefits you will pay exist as Tenant Benefit components under Masters > Charge Components, or as a ready-made plan on the project's Tenant Benefits tab.
• You need the Create permission on Termsheets to draft an offer. In the default roles that is the Administrator, the Rehab Officer and Legal & Documentation; the Project Manager can only view offers. To allot units you also need the View permission on Towers, Floors & Units; to add benefit lines, the View permissions on Charge Components and Bookings; to apply a benefit plan, the View permission on Pricing Plans.
• Optional: set the Carpet area offered (Mofa) percentage, on the organization's Projects card under Settings > Organization for every project, or under Sales on the project's Settings tab for this one. It suggests the entitled area on every new offer; you can always type over it.

Steps

1. Open the project from Projects and choose the Society & Tenants tab. You see the members card with its Offer column, the Landowners & PAP tenants card and, at the bottom, the Offers (term sheets) card ("Each allottee (member, landowner or PAP tenant) gets one offer per project: the new area, the allotted units and the benefits with their payment schedule."). See Society & Tenants.
2. Click Create offer in the allottee's Offer column (shown while they have no live offer), or New offer on the Offers (term sheets) card. You can also start from the allottee's own page (Allottee): New offer on its Offers card; when a member's society backs several projects, choose the project in the list next to the button first. The panel New offer slides in.
3. In Allottee, search ("Search members, landowners and PAP tenants…") and pick the person. Only "Society members, landowners and PAP tenants of this project without an offer yet" are listed. Skip this when you started from their row or page. Existing carpet (Mofa) fills in from the allottee's record (hint "Defaults from the allottee"; for a landowner "Usually blank for a landowner"). A PAP tenant shows "A PAP tenant can only be allotted units designated PAP; those units are kept out of the sales stock."; a landowner shows "A landowner may receive several units on one offer; add them one by one below."
4. Check the areas. Entitled Carpet Area (Mofa) (the label follows the offer's chargeable area for members and tenants, for example Entitled RERA Carpet Area) is suggested for you: the existing carpet plus the project's uplift percentage; when the project sets no percentage (or the existing carpet is blank), the allotted units' total fills it once you allot units. The hint shows the working, for example "Project guidance +8% = 702 sqft · +52 sqft vs existing (+8%)". Type over it if the agreed figure differs; what you type always wins. Add Notes if you want.
5. In Allotted new units, search the picker ("Add a unit…", or "Add a PAP unit…" for a PAP tenant) and pick each new unit. Units read "<tower> · <unit>" with "Floor <n> · <type> · <carpet area>", and earmarked ones say "reserved for tenants" and come first. Each picked unit is listed with a Release unit bin, and Extra Carpet Area (Mofa) shows the allotted units' total less the entitled area, rounded up to whole sq ft (red when the units give less than the entitlement). An offer takes up to 50 units.
6. Under Benefits ("We pay the member"), add what the developer pays:
   • Click Add benefit for each benefit and fill Benefit, Cadence, Amount (one-time) or Per installment with Installments (1 to 600), First payment (the first due date) and Due day ("1–31, -1 = month end"). Each line shows "Line total ₹…"; the section ends with "Total benefits ₹…". A benefit not in the list yet can be added with New benefit type….
   • For a recurring benefit that rises during a long rehab (transit rent going up every year), set Increase (hint "Steps up the installment during a long rehab") to Percent or Fixed amount, type Increase % or Increase per installment, Every (months) (blank = 12) and Paid as: Spread into installments (the installments from each anniversary carry the stepped-up amount) or Lumpsum at each anniversary (the installments stay flat and one extra row per anniversary, marked "increase" in the schedule with the note "Year 2 increase", pays that period's rise up front). Compounding (ticked by default) applies each percent step to the current installment. The line then reads, for example, "Line total ₹… · 10% yearly, compounding, spread into installments". A one-time benefit has no Increase row.
   • Or click Apply benefit plan, choose one of the project's plans, check the preview of each line ("<benefit> · Monthly × 24 · ₹25/sq ft × 650 sqft") and click Apply plan. You see “"<plan>" filled the benefits; type the start dates, then draft the offer.” Type the First payment dates: a plan never carries them. Leave First payment blank only on purpose: undated installments are never paid until you date them.
7. Click Draft offer. You see "Offer drafted for <name>." The panel stays open as "Offer · <name>" with a Draft badge; the allotted units become Allotted, each benefit gets its installment schedule (Show schedule (<n>) on the line), and the Entitlement split & purchases card appears under the benefits.

What happens next

• The offer is Draft: the only status in which it can be changed. Save changes saves further edits ("Offer saved."). Saving changed lines rebuilds their schedules, so make hand edits to single installments (the pencil on a Pending row) once the lines are final.
• The allotted units are Allotted and can't be sold or allotted to anyone else. Releasing a unit (its bin, then Save changes) puts back the status it had before.
• Nothing is sent yet. When the terms are agreed, set the entitlement split if the allottee will buy extra area (Split the entitlement and start the allottee's purchases), then Issue the offer with its letter.
• A draft you no longer need is deleted, not cancelled: Cancel or delete an offer.

If something goes wrong

• "An increase needs a recurring cadence", "Enter the increase" or "Every how many months?" under a benefit line: the Increase is set on a one-time benefit, or its step or period is missing. The server says the same as "<benefit>: an increase needs a recurring cadence (monthly, quarterly ...)", "<benefit>: the increase must be more than zero", "<benefit>: say whether the increase is a percent or a fixed amount" or "<benefit>: the increase period is at least 1 month".
• "This member already has a termsheet on the project." when you draft, or New offer greyed out with "This allottee already has an offer on that project" on the allottee's page: the person already has a live offer here. Open that offer from their Offer column or their page instead. See Allottee already has an offer (trouble.projects.allottee-already-has-an-offer).
• "The member does not belong to the society of this project.": the allottee is a member of another society, or a landowner or PAP tenant of another project. See Record not found or stale (trouble.admin.record-not-found).
• "No free or tenant-reserved unit matches" (or "…PAP unit matches") in the picker, or on saving "Unit <u> is allotted on another offer", "Unit <u> is <status>", "Unit <u> is a Common unit (<amenity>); it cannot be allotted", "A PAP Tenant can only be allotted a PAP unit; unit <u> is <designation>", "Unit <u> is reserved for PAP tenants; a <category> cannot take it" or "At most 50 units per offer": the unit's status or designation doesn't allow it. See Unit cannot be allotted (trouble.projects.unit-cannot-be-allotted).
• "A unit has no <basis> recorded; add it on the unit, or save to see the server's figure." under the extra area: record the unit's area on the offer's chargeable area (the members' and tenants' basis) on the Structure tab. See Unit has no chargeable area (trouble.projects.unit-has-no-chargeable-area).
• "Tenant termsheets exist only on redevelopment projects.": a society member can only be offered on a Redevelopment project. See New offer refused (trouble.projects.allottee-already-has-an-offer).
• "Allotting units needs the Structure permission.", "Adding lines needs read access to Charge Components and Bookings (payment cadences). Existing lines are shown; new ones cannot be picked." or "Benefit plans need the Pricing permission": your role lacks a View permission the panel relies on. See No permission (trouble.admin.no-access).
• "Pick the member this offer is for", "Choose a component", "Pick the cadence", "Enter the amount", "Enter the number of <cadence> installments", "A one-time payment has exactly 1 installment" or "This component is already on the offer": a field on the form is incomplete; fix the line and draft again.

Related

• Society & Tenants
• Allottee
• Structure
• Tenant Benefits
• Set up a benefit plan
• Issue an offer with its letter
• Split the entitlement and start the allottee's purchases
• Cancel or delete an offer